COVID-19 Preparedness Plan for Prischmann Facial Plastic Surgery, PLLC

Prischmann Facial Plastic Surgery, PLLC is committed to providing a safe and healthy workplace for all our workers and customers. To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. The entire team is responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our workers, management and customers. Only through this cooperative effort can we establish and maintain the safety and health of our workplaces.

Management and workers are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. Prischmann Facial Plastic Surgery, PLLC managers and supervisors have our full support in enforcing the provisions of this policy.

Our workers are our most important assets. We are serious about safety and health and keeping our workers working at Prischmann Facial Plastic Surgery, PLLC. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by seeking input, suggestions, and feedback regarding this plan.

Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses:

• hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• customer controls and protections for drop-off, pick-up and delivery;
• housekeeping, including cleaning, disinfecting and decontamination;
• prompt identification and isolation of sick persons;
• communications and training that will be provided to managers and workers; and management and supervision necessary to ensure effective implementation of the plan.

Additional Reference for Staff Regarding Hygiene

Additional Reference for Staff Regarding CDC Recommendations for Healthcare Practices

Screening and policies for employees exhibiting signs and symptoms of COVID-19

Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms.

• Aabreana Prischmann will be our safety lead. If she is not able to be at work, Hannah Baldinger will be our safety lead. She will ask each staff member daily if they are experiencing the following signs/symptoms: fever, sore throat, shortness of breath, chills, loss of smell or taste.
• The safety lead will perform daily temperature checks
• If staff members exhibit any symptoms while they are not in the office, they are instructed to let the safety lead know immediately.
• If any staff member reports any COVID signs or symptoms, they will be told to self-isolate for 14 days and arrangements will be made for COVID-19 testing.

Prischmann Facial Plastic Surgery, PLLC has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. All employees will be paid for up to 6 weeks as paid medical leave. Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions have been implemented. If any employee has an underlying medical condition that would impact any work-related task, we will make all appropriate accommodations for the employee’s safety.

Prischmann Facial Plastic Surgery, PLLC has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. The safety lead will inform the employee if they have a known exposure and they will start a 14 day self-quarantine.

In addition, a policy has been implemented to protect the privacy of workers’ health status and health information. All health information will be protected.

Handwashing

Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially before or after any direct patient interaction, at the beginning and end of their shift, prior to any mealtimes and after using the toilet. All visitors to the facility will be required to wash their hands prior to or immediately upon entering the facility. We will have hand-sanitizer stations with products containing greater than 60% alcohol. Handwashing is preferred but hand sanitizer can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.

Hand sanitizers will be available in all rooms and common areas. The designated safety lead will be responsible for mandatory hand hygiene for each person that enters the suite. Hand hygiene will be required for all employees before and after each patient interaction and at regular intervals throughout the day. Hand hygiene will be mandatory after any coughing, sneezing, or touching of the face. Hand hygiene will also be required after touching any community surfaces, such as doorknobs.

Respiratory etiquette: Cover your cough or sneeze

Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and visitors.

Social distancing

• Allowing employees to telework when possible
• Establish staggered shifts where appropriate
• Increasing physical space between employees
• NO SHARED DESKS OR PHONES
• CHART AREA ONLY ONE EMPLOYEE AT A TIME
• Maintain 6 feet of distance at all times between employees and/or patients (when appropriate)
• Establishing partitions in front office
• No group gatherings in office (one person at a time in breakroom and lounge area)
• Wash all dishes immediately after use
• Use telemedicine when possible
• Encourage all product ordering through Shopify and curbside pick-up
• No sharing of tools/pens/chairs/supplies
• No visitors allowed in office. This should be explained on all confirmation calls
• Sharing of vehicles is discouraged

• Workers, visitors and customers are prohibited from gathering in groups. Workers and visitors are prohibited from gathering in confined areas, including elevators, and from using other workers’ personal protective equipment, phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment.

Housekeeping

• Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, delivery vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc.
• The safety lead will be responsible for the cleaning schedule for the office. This will include when each area will be cleaned, which products will be used for cleaning, who will be cleaning.
• If a worker is diagnosed with COVID-19, we will inform the building management immediately.

Communications and Training

• This Preparedness Plan was communicated in person to all workers on 5/18/20 and necessary training was provided. Additional communication and training will be ongoing via daily and/or weekly email updates (when appropriate) and provided to all workers who did not receive the initial training. Instructions will be communicated to customers about how drop-off, pick-up and delivery will be conducted to ensure social distancing between the customer, the worker and other customers, and about the recommendation that customers use face masks when dropping off, picking up or accepting delivery. Managers and supervisors are to monitor how effective the program has been implemented by asking employees directly. Management and workers are to work through this new program together and update the training as necessary. This COVID-19 Preparedness Plan has been certified by Dr. Prischmann and was posted throughout the workplace on 5/17/20. It will be updated as necessary.

Certified By:
Jess Prischmann, MD